SUPPORTED EMPLOYMENT SERVICES PROVIDER IN IOWA

HELPING INDIVIDUALS FIND AND MAINTAIN COMPETITIVE EMPLOYMENT THROUGH ONGOING JOB SUPPORTS

Supported Employment Services in Iowa provide individualized assistance to help individuals with disabilities prepare for, obtain, and sustain meaningful employment in integrated community settings. These services are authorized under Iowa’s Home and Community-Based Services (HCBS) waiver programs and the Habilitation Services program and are designed to promote independence, inclusion, and economic self-sufficiency.

1. GOVERNING AGENCIES

Agency: Iowa Department of Health and Human Services (HHS) — Iowa Medicaid Enterprise (IME)

Role: Administers waiver funding, service authorizations, and provider compliance monitoring

Agency: Managed Care Organizations (MCOs)

Role: Authorize services and reimburse Supported Employment providers through Medicaid managed care plans

Agency: Centers for Medicare & Medicaid Services (CMS)

Role: Provides federal oversight, ensuring Supported Employment Services meet Medicaid standards and the HCBS Settings Rule

2. SUPPORTED EMPLOYMENT SERVICE OVERVIEW

Supported Employment Services are designed to assist individuals with disabilities in achieving competitive, integrated employment consistent with their strengths, interests, and goals.

Approved providers may deliver:

• Job exploration and career planning

• Job development and placement in community settings

• Job coaching and on-the-job support

• Benefits education and planning assistance

• Soft skill development (e.g., punctuality, communication, workplace behavior)

• Coordination with employers to ensure reasonable accommodations

• Ongoing support to sustain long-term employment

• Assistance with transitioning from facility-based to community-based employment

All services must align with the participant’s Individualized Service Plan (ISP) and be documented as part of their person-centered employment goal.

3. LICENSING & PROVIDER APPROVAL REQUIREMENTS

Prerequisites:

• Register business with the Iowa Secretary of State

• Obtain EIN from the IRS and NPI (Type 2)

• Enroll as a Medicaid waiver provider via Iowa Medicaid Provider Portal (IMPA)

• Maintain general liability and professional liability insurance

• Develop policies on employment support delivery, employer engagement, transportation safety, and incident reporting

• Ensure all staff complete required training in employment supports, person-centered planning, and HCBS requirements

4. IOWA PROVIDER ENROLLMENT PROCESS

Initial Interest and Application:

• Submit provider enrollment application via IMPA for Supported Employment under HCBS Waivers or Habilitation Services

Documentation Submission:

• Provide Articles of Incorporation, EIN/NPI verification, policy manual, staff training logs, and sample documentation tools

Readiness Review:

• IME and/or MCO reviews policies, staff credentials, and readiness to deliver individualized community-based employment supports

Approval & Medicaid Enrollment:

• Once approved, configure billing codes for Job Development, Individual Employment Support, and Long-Term Job Coaching (billed in 15-minute or hourly units)

5. REQUIRED DOCUMENTATION

• Articles of Incorporation or Business License (Iowa Secretary of State)

• IRS EIN confirmation

• NPI confirmation

• Proof of general and professional liability insurance

• Supported Employment Policy & Procedure Manual, including:

  • Participant intake, career goal development, and ISP alignment

  • Job development and coaching protocols

  • Participant safety, transportation procedures, and employer collaboration guidelines

  • HIPAA compliance, participant rights, and grievance handling

  • Staff credentialing, background checks, and training documentation

  • Medicaid billing, job coaching logs, and audit-ready service notes

6. STAFFING REQUIREMENTS

Role: Supported Employment Program Supervisor

Requirements: Experience in vocational rehabilitation, employment services, or community-based supports; background check clearance

Role: Employment Specialists / Job Coaches

Requirements: High school diploma or GED (Bachelor’s preferred); training in supported employment, community integration, and disability awareness; background screening clearance

All staff must complete:

• Person-centered planning and employment outcome training

• HCBS Settings Rule and competitive integrated employment standards

• Transportation safety, workplace accommodations, and incident reporting training

• Annual performance reviews and continuing education

7. MEDICAID WAIVER PROGRAMS

Supported Employment Services are reimbursable under:

• Intellectual Disability (ID) Waiver

• Brain Injury (BI) Waiver

• Health and Disability (HD) Waiver

• Habilitation Services Program

Approved providers may deliver:

• Discovery and career exploration activities

• Job development and placement services

• Individualized job coaching and retention support

• Community-based skill-building tied to employment readiness

• Coordination with employers and transition support

8. TIMELINE TO LAUNCH

Phase: Business Formation, Policy Development, and Compliance Setup

Timeline: 1–2 months

Phase: Staff Hiring, Credentialing, and Program Development

Timeline: 2–3 months

Phase: Medicaid Enrollment and MCO Readiness Review

Timeline: 60–90 days

Phase: Billing System Setup and Supported Employment Service Launch

Timeline: 30–45 days

9. CONTACT INFORMATION

Iowa Medicaid Enterprise (IME)

Website: https://ime.iowa.gov/providers

Iowa Department of Health and Human Services (HHS)

Website: https://hhs.iowa.gov

Managed Care Organizations (MCOs):

• Amerigroup Iowa: https://www.myamerigroup.com/ia

• Iowa Total Care: https://www.iowatotalcare.com

Centers for Medicare & Medicaid Services (CMS)

Website: https://www.cms.gov

WAIVER CONSULTING GROUP’S START-UP ASSISTANCE SERVICE — IOWA SUPPORTED EMPLOYMENT SERVICES PROVIDER

WCG assists employment agencies, life skills providers, and HCBS service organizations in launching Medicaid-compliant Supported Employment Services across Iowa.

Scope of Work:

• Business registration and Medicaid enrollment

• Development of Supported Employment Services Policy & Procedure Manual

• Staff credentialing templates, service tracking forms, and job coaching logs

• Medicaid billing setup and compliance tools

• Website, domain, and branding materials

• Outcome tracking templates and employer engagement resources

• Partnership development with vocational rehabilitation, employers, and transition programs

Continue To Our Client Portal To Get Started

Our Client Portal offers a wealth of resources that you can explore related to various programs and state requirements.