HABILITATION SERVICES PROVIDER IN MAINE

EMPOWERING SKILLS DEVELOPMENT AND COMMUNITY INCLUSION FOR INDIVIDUALS WITH INTELLECTUAL AND DEVELOPMENTAL DISABILITIES

Habilitation Services in Maine help individuals with intellectual and developmental disabilities (IDD) acquire, retain, and improve life skills that promote independence, self-determination, and full participation in home and community life. These services are offered through MaineCare (Medicaid) Home and Community-Based Services (HCBS) waivers, including Section 21 (Comprehensive Waiver) and Section 29 (Support Waiver).

1. GOVERNING AGENCIES

Agency: Maine Department of Health and Human Services (DHHS) — Office of Aging and Disability Services (OADS)

Role: Administers waiver programs and sets standards for habilitation services for individuals with IDD

Agency: Office of MaineCare Services (OMS)

Role: Manages Medicaid reimbursement and provider enrollment

Agency: Centers for Medicare & Medicaid Services (CMS)

Role: Ensures habilitative supports under 1915(c) waivers meet federal person-centered planning and HCBS standards

Agency: Maine Division of Licensing and Certification

Role: Regulates licensed agencies providing facility-based or residential habilitative care

2. HABILITATION SERVICE OVERVIEW

Habilitation Services are designed to teach and support essential life skills, helping individuals with IDD become more independent and actively involved in their communities.

Approved services may include:

• Daily living skills training (e.g., cooking, cleaning, hygiene)

• Community access and participation (e.g., transportation, recreation, volunteering)

• Communication and social skill development

• Health and safety awareness

• Support with self-advocacy and decision-making

• Employment readiness and vocational skill-building

• Behavioral support integration (if outlined in the ISP)

Services are delivered based on each participant’s Individualized Service Plan (ISP), developed through a person-centered planning process involving case managers, family members, and the participant.

3. LICENSING & PROVIDER APPROVAL REQUIREMENTS

Prerequisites:

• Register your business with the Maine Secretary of State

• Obtain IRS EIN and Type 2 NPI

• Enroll as a Section 21 or Section 29 Waiver Provider through the MaineCare Provider Enrollment Portal

• Apply for applicable facility licenses or staffing authorizations through the Division of Licensing and Certification

• Hire Direct Support Professionals (DSPs) trained in habilitative support

• Maintain liability insurance and HIPAA-compliant documentation systems

• Develop a Habilitation Services Policy & Procedure Manual

4. PROVIDER ENROLLMENT PROCESS

Step 1: MaineCare Enrollment

• Apply at https://mainecare.maine.gov under HCBS waiver provider types (Sections 21 or 29)

Step 2: OADS Authorization

• Work with OADS to receive approval for habilitation service delivery

• Submit staffing plan, safety protocols, and service delivery models

Step 3: Staff Hiring and Training

• Hire DSPs and supervisors with experience supporting people with IDD

• Complete background checks and training documentation

Step 4: ISP Coordination and Service Delivery

• Coordinate with case managers to receive referrals and initiate supports aligned with each participant's ISP

5. REQUIRED DOCUMENTATION

• Articles of Incorporation or sole proprietor registration

• IRS EIN and NPI confirmation

• Proof of insurance and facility compliance (if applicable)

• Habilitation Services Policy & Procedure Manual, including:

  • Intake, skills assessment, and goal-setting templates

  • ISP alignment and service delivery tracking logs

  • Daily activity documentation forms

  • Incident reporting and behavioral support protocols

  • Participant rights, consent forms, and HIPAA agreements

  • Staff orientation, credentialing, and supervision logs

  • Medicaid billing templates and audit-ready records

6. STAFFING REQUIREMENTS

Role: Direct Support Professional (DSP)

Requirements: High school diploma or GED; DSP training; background check; experience with individuals with IDD (preferred)

Role: Program Supervisor / Coordinator

Requirements: Human services background; responsible for staff supervision, ISP adherence, and documentation quality

Training Requirements for All Staff:

• HIPAA and participant confidentiality

• Abuse prevention and mandatory reporting

• Positive behavior support and person-centered planning

• Daily documentation and progress tracking

• Community integration strategies and safety training

7. MAINECARE WAIVER PROGRAMS COVERING HABILITATION

Habilitation Services are funded through:

• Section 21 — Comprehensive Waiver for individuals with intellectual disabilities

• Section 29 — Support Waiver for individuals not receiving 24/7 residential care

• Children’s Behavioral Health (CBHS) — habilitation-like support via Section 28 (for children)

Service delivery settings may include:

• Participant’s home or shared living arrangement

• Licensed residential homes

• Community spaces (e.g., parks, stores, job sites)

• Day programs or vocational support centers

Habilitation services are billed based on authorized hours and units defined in the ISP.

8. TIMELINE TO LAUNCH

Phase: Business Registration and Licensing (if needed)

Timeline: 1–2 months

Phase: MaineCare Enrollment and OADS Approval

Timeline: 60–90 days

Phase: Staff Hiring and Training

Timeline: 3–4 weeks

Phase: ISP Coordination and Service Launch

Timeline: Ongoing, based on referrals

9. CONTACT INFORMATION

MaineCare Provider Enrollment Portal

Website: https://mainecare.maine.gov

Maine DHHS — Office of Aging and Disability Services (OADS)

Website: https://www.maine.gov/dhhs/oads

Division of Licensing and Certification (for residential programs)

Website: https://www.maine.gov/dhhs/dlc

Centers for Medicare & Medicaid Services (CMS)

Website: https://www.medicaid.gov

WAIVER CONSULTING GROUP’S START-UP ASSISTANCE SERVICE — MAINE HABILITATION SERVICES PROVIDER

WCG helps human services agencies and IDD professionals launch compliant Habilitation Services aligned with MaineCare’s waiver requirements.

Scope of Work:

• Section 21 or 29 MaineCare enrollment and setup

• Policy & Procedure Manual development

• DSP onboarding and supervision tracking

• Daily log sheets, ISP-alignment tools, and goal tracking forms

• Medicaid billing support and quality assurance templates

• Coordination strategies with case managers and behavioral specialists

Continue To Our Client Portal To Get Started

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