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DAY PROGRAMMING SERVICES PROVIDER IN MINNESOTA

  • Writer: Fatumata Kaba
    Fatumata Kaba
  • Aug 13
  • 3 min read

ENHANCING INDEPENDENCE, SOCIAL SKILLS, AND COMMUNITY ENGAGEMENT THROUGH STRUCTURED DAYTIME SUPPORTS

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Day Programming Services in Minnesota provide structured, community-based activities for individuals with disabilities. These services focus on personal development, social interaction, and skill-building in a supportive and inclusive environment. Day Programming Services are available under Minnesota’s Home and Community-Based Services (HCBS) Waivers.

 

1. GOVERNING AGENCIES

  • Agency: Minnesota Department of Human Services (DHS)

    • Role: Oversees the delivery of day programming under HCBS Waiver services

  • Agency: Minnesota Department of Health (MDH)

    • Role: Regulates program facility requirements and staff standards

  • Agency: Centers for Medicare & Medicaid Services (CMS)

    • Role: Provides federal oversight and ensures waiver compliance

 

2. DAY PROGRAMMING SERVICE OVERVIEW

Day Programming Services provides daily activities designed to promote independence and meaningful community participation. Services are individualized according to the Person-Centered Plan (PCP) or Individual Service Plan (ISP) and may include:

  • Life skills training (e.g., cooking, budgeting, hygiene)

  • Social and recreational group activities

  • Supported employment preparation and volunteer opportunities

  • Educational workshops and enrichment activities

  • Health and wellness activities

  • Community integration outings

 

3. LICENSING & PROVIDER APPROVAL REQUIREMENTS

Prerequisites:

  • Register your business with the Minnesota Secretary of State

  • Obtain EIN from the IRS and NPI (Type 2)

  • Enroll as a Medicaid provider with the Minnesota Department of Human Services

  • Obtain a Day Program License or Comprehensive Home Care License from the Minnesota Department of Health (if applicable)

  • Maintain liability insurance and staff credentialing systems

 

4. MEDICAID PROVIDER ENROLLMENT PROCESS

Step 1: Pre-Application Contact

  • Contact the Minnesota Department of Human Services for day program provider requirements

Step 2: Application Submission

  • Submit business registration, license documentation, insurance, and a description of services

Step 3: Facility Readiness and Compliance

  • Ensure the program site meets accessibility and safety standards

Step 4: Approval and Medicaid Number Assignment

  • Once approved, receive a Medicaid provider number and begin service delivery

 

5. REQUIRED DOCUMENTATION

  • Articles of Incorporation or Business Name Registration

  • IRS EIN Letter

  • NPI confirmation

  • Day Program License (if applicable)

  • Liability insurance certificate

  • Policy & procedure manual including:

    • Daily schedules and structured activity outlines

    • Health and safety protocols

    • Emergency procedures and incident reporting

    • Client intake, assessments, and progress tracking

    • Staff training and supervision records

 

6. STAFFING REQUIREMENTS

Role: Day Program Director

  • Requirements: Experience in disability services, program management, or special education

Role: Day Program Instructor / Direct Support Professional (DSP)

  • Requirements:

    • High school diploma or equivalent

    • CPR/First Aid certification

    • Background check and TB clearance

Training Requirements:

  • Person-centered planning and support

  • Emergency preparedness and crisis intervention

  • Activity planning and instructional techniques

  • Client rights and confidentiality (HIPAA)

 

7. MEDICAID WAIVER SERVICES

Day Programming Services in Minnesota are available through:

  • 1915(c) HCBS Waiver for the Elderly and Disabled

  • Community Access for Disability Inclusion (CADI) Waiver

  • Brain Injury (BI) Waiver

Approved providers may deliver:

  • Skill-building and educational group activities

  • Community engagement and social inclusion

  • Employment readiness support and recreational outings

 

8. TIMELINE TO LAUNCH

Phase: Business Formation

  • Timeline: 1–2 weeks

Phase: Medicaid Provider Enrollment

  • Timeline: 60–90 days

Phase: Facility Licensing and Setup

  • Timeline: 30–60 days

Phase: Staff Hiring and Training

  • Timeline: 30–45 days

 

9. CONTACT INFORMATION

Minnesota Department of Human Services (DHS)

Minnesota Department of Health (MDH)

 

MINNESOTA DAY PROGRAMMING SERVICES PROVIDER

WAIVER CONSULTING GROUP'S START-UP ASSISTANCE SERVICE — MINNESOTA DAY PROGRAMMING SERVICES PROVIDER

We support agencies and entrepreneurs in launching compliant Day Programming Services across Minnesota under the HCBS Waiver models.

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Scope of Work:

  • Business registration and licensing assistance

  • Medicaid provider enrollment

  • Policy & procedure manual for daily programming

  • Templates for client activity logs and service notes

  • Website, domain, and email setup

  • Staff credentialing and training documentation

  • Client intake and service planning packet

  • Risk management and community partnership strategies

  • Referral networking with county case managers and support coordinators



Our Client Portal offers a wealth of resources that you can explore related to various programs and state requirements. 

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